Daily Flight Plan, Thurs, March 21st - Party Prep

Easiest tasking yet all!  Pick up the phone with the party hostesses you booked last week and set up a time to meet in person, or meet over the phone to review the hostess packet.  It's that simple, a really quick call, where you just check in with them, confirm their date, and let them know you'd like about fifteen minutes (maybe you can grab a cup of coffee out in town) and go over the details of the package, what's there, and what to expect for their party.  Easy peezie!!  

Daily Flight Plan, Weds, March 20th - Party Prep

     Ok, you have your parties booked and hostess packages ready to go!!  It's time prepare your communications for your hostess to send out.  You want some standard verbiage for your hostess to use and encourage her to use as many of the following mediums she's comfortable with (and if she's not, perhaps you set these up for her!)

• A Facebook Event page (and invite friends)
• Evite.com
• Snail Mail

Get down to it:

Be sure to include:

• Date
• Time
• Location
• Prizes for RSVPs
• Prized for brining a guest
• Prizes for being the first guest
• Any monthly specials (WOTM Flyers, etc.)

Daily Flight Plan, Tues, March 19th - Party Prep

      Last week you worked to get new parties on the books - great work!!!  Now it's time to start getting ready to make actually going to your parties something that is quick and easy for you so you won't dread it and you'll make it look easy to your potential recruits!!  Here's how we start!  You're going to put together a Hostess Packet, that will include a Hostess Letter, Catalogs, Buy-Host-Join brochures, your card, and the Discover Scentsy DVD.  Tonight, we'll focus on the Hostess packet that you can make several of and keep on hand for a quick grab to be on your way.  Keeping 3 or 4 of these ready to go (at least one that you keep in your car) at any moment makes it simple!  You may choose to refine this over time, and tweak it for each host in the future, so try not to get stuck on any one thing, and if you forget something, it's ok!  We learn as we go!!  

Get down to it:

1. Include the following in your hostess packets - you can use a folder, binder, large envelope - whatever you find most beneficial:

• ​A hostess letter (I usually have a generic one ready to go for the packet I keep in my car - then personalized one for each host before I give it out)
• 2-3 catalogs
• 10 order forms
• 2-3 Buy, Host, Join Brocures
• A Host Exclusive print-out
• Any monthly specials (WOTM Flyers, etc.)

Daily Flight Plan - Monday, March 18th - Party Prep

Friday, March 18th - Party Prep
     Last week you worked to get new parties on the books - great work!!!  Now it's time to start getting ready to make actually going to your parties something that is quick and easy for you so you won't dread it and you'll make it look easy to your potential recruits!!  Here's how we start!  You're going to put together a Hostess Packet, that will include a Hostess Letter, Catalogs, Buy-Host-Join brochures, your card, and the Discover Scentsy DVD.  Tonight, we'll focus on the Hostess Letter template that can be tweaked just a bit for each host.  Keep in mind that this is your template, and you'll refine this over time, and tweak it for each host in the future, so try not to get stuck on any one thing, and if you forget something, it's ok!  We learn as we go!!  

Get down to it:

1. Follow a basic Letter Format: "Dear ________" I'm so excited that you're hosting a ______ party! 
2. Be sure to include in your letter:

• The time and location of the party, as well as when you plan to arrive
• What you plan to bring with you
• What you plan for the Hostess to have on hand (snacks?, etc.)
• What the different earning levels are that she can aim for in her sales, and that she can seek outside orders prior to the party and those qualify as well
• Information on the hostess exclusive for the month
• Pertinent Information about shipping costs in case the question comes up to include the actual costs; ex.: All orders for the party shipped to the same place (likely your hostess or you) will receive free shipping when the party reaches $150, but all orders placed on your website will be charged shipping

In short, be brief, informative, friendly, enthusiastic, and professional.  

Friday, March 15th - Booking Parties

      You made it through two sessions of  phone time, NOW it's safe to get back to what might be a little more comfortable for you - electronic advertising.  But first, let me say, hats off to you for taking yourself out of your comfort zone and getting on the phone!!!  Congratulations!  Hopefully your phone time was productive, and you have your dates booked for the next several weeks, so let's get the feelers out there for parties moving further into April and May.
     Today, you'll take the rest of the dates that you would like to fill, and put together a quick email that you send to all of your contacts from your workstation (or other mail tool - I prefer Mail Chimp, it's free and easy).  Right on the heels of this email, you will see what I have recently put together for my contacts to book a party in April to give you an idea for what I'm talking about.  Feel free to use it, make your own, whatever works for you!  

Get down to it:
     1.     Check your contacts list:  Just to make sure that you don't have previous customers who are now on your team (this one gets me sometimes!).
     2.     Format your email:  Ensure that you reference any Scentsy Family or personal specials that you are offering for April and/or May. Some good personal specials are:

• Roll the Dice, that's your price!  You can use two dice, and whatever your host rolls, that's the price that they pay for the item that you're willing to make up the difference on.  This is a good one to use the perpetual party reward for, you're only paying the differece between the dice number and half of the cost of the item.  Warmers used as the item for this are a very popular booking tool!
  
• Pay the Date!  This encourages hosts to book their parties earlier in the month, so you know you'll hit your minimums early on.  It's a great tool, and again a good one to use the perpetual reward to help make up the difference.  If someone books their party on April 14th, they'd pay $14 for the item you're willing to go into your pocket on.  If it's a plug-in, and you use your Perpetual reward, you won't come out of pocket at all!

     3.     Send it off and let it work it's magic!! It's important that this communication goes out via email, particularly if you're offering a personal special, so you can ensure you are staying within the bounds of Policies and Procedures.  

Help Wanted!

I have a 'regular' 9-5 job, but I truly enjoy my Scentsy Family 'work', and I'm always looking for more great people who would like to make a little extra money, start a new career, or make some new friends!!

Me with the President and CEO of Scentsy Family,
 Heidi and Orville Thompson at HQ in Idaho

In the year and a half since I joined Scentsy, I have been to the Dominican Republic, Las Vegas, and Meridian, Idaho (Scentsy Headquarters!!), and I have future plans to go to Indianapolis and Cancun, Mexico within the next nine months.  I have met some absolutely amazing, inspiring people who have done exactly what their families needed with their businesses and it's been just incredible to hear their stories.

I have also promoted to the level of Director, and have a highly motivated, dedicated team of 65 incredible, strong women on my team, who love what they do, and work their business as it suits them and their family schedules.

This is a business that I work with my girls in tow - they are 10 and 13 and LOVE to help me get ready for parties, show off and quiz each other on all of the scents and just have a blast with me.  For me, I feel like I'm showing them that their success can truly be in their hands and that they will get out of a business what they put into it someday.  I love being able to share this experience with them.

If you're at all interested in joining my team, please feel free to contact me:

Autumn Everitt, Independent Scentsy Director
www.autumneveritt.scentsy.us/join
(703) 638-9869
ambersmellsgood@yahoo.com

Daily Flight Plan, March 14th - Booking Parties

   You made it through 15 minutes of phone time last night without any major catastrophes!! Congratulations!  That means you're strong enough to do it once more!  Now you're a pro, so no biggie right?  You can do anything for 15 minutes, so grab your phone, and hop to it!!  You've got this!!     

Get down to it:
     1.     Grab your family calendar(s) for the current month and your updated list of 100 - You already identified your available dates last night. 
     2.     Grab your phone and get ready! Pick five names from any category.......take a deep breath....
     3.     Smile & Dial honey!  Get in as many calls as you can in 15 minutes!  Less than five, more than five, so be it.  

• If you get voicemail, keep your message short - an example: "Hi Anna, when you get a minute, would you mind giving me a call back?" 
• If you connect with someone, keep it short and informal - something to the effect of:  "Hi Anna!  How are you?  I just wanted to let you know that our new Spring and Summer Catalog has just been released, and I thought of you as I thumbed through it and as I smelled all of the great new fragrances we have this season - I wanted to see if you might be interested in hosting a party in the next few weeks?"  Your call doesn't have to be any more than that!  

** If you're booking April parties because March is already full for you, then you can mention the host exclusive - only available to our qualifying host parties, BRICKS!  In ten of our all-time best-selling fragrances!!  What a great tool to use to book parties!!