Daily Flight Plan, Thurs, March 21st - Party Prep

Easiest tasking yet all!  Pick up the phone with the party hostesses you booked last week and set up a time to meet in person, or meet over the phone to review the hostess packet.  It's that simple, a really quick call, where you just check in with them, confirm their date, and let them know you'd like about fifteen minutes (maybe you can grab a cup of coffee out in town) and go over the details of the package, what's there, and what to expect for their party.  Easy peezie!!  

Daily Flight Plan, Weds, March 20th - Party Prep

     Ok, you have your parties booked and hostess packages ready to go!!  It's time prepare your communications for your hostess to send out.  You want some standard verbiage for your hostess to use and encourage her to use as many of the following mediums she's comfortable with (and if she's not, perhaps you set these up for her!)

• A Facebook Event page (and invite friends)
• Evite.com
• Snail Mail

Get down to it:

Be sure to include:

• Date
• Time
• Location
• Prizes for RSVPs
• Prized for brining a guest
• Prizes for being the first guest
• Any monthly specials (WOTM Flyers, etc.)

Daily Flight Plan, Tues, March 19th - Party Prep

      Last week you worked to get new parties on the books - great work!!!  Now it's time to start getting ready to make actually going to your parties something that is quick and easy for you so you won't dread it and you'll make it look easy to your potential recruits!!  Here's how we start!  You're going to put together a Hostess Packet, that will include a Hostess Letter, Catalogs, Buy-Host-Join brochures, your card, and the Discover Scentsy DVD.  Tonight, we'll focus on the Hostess packet that you can make several of and keep on hand for a quick grab to be on your way.  Keeping 3 or 4 of these ready to go (at least one that you keep in your car) at any moment makes it simple!  You may choose to refine this over time, and tweak it for each host in the future, so try not to get stuck on any one thing, and if you forget something, it's ok!  We learn as we go!!  

Get down to it:

1. Include the following in your hostess packets - you can use a folder, binder, large envelope - whatever you find most beneficial:

• ​A hostess letter (I usually have a generic one ready to go for the packet I keep in my car - then personalized one for each host before I give it out)
• 2-3 catalogs
• 10 order forms
• 2-3 Buy, Host, Join Brocures
• A Host Exclusive print-out
• Any monthly specials (WOTM Flyers, etc.)

Daily Flight Plan - Monday, March 18th - Party Prep

Friday, March 18th - Party Prep
     Last week you worked to get new parties on the books - great work!!!  Now it's time to start getting ready to make actually going to your parties something that is quick and easy for you so you won't dread it and you'll make it look easy to your potential recruits!!  Here's how we start!  You're going to put together a Hostess Packet, that will include a Hostess Letter, Catalogs, Buy-Host-Join brochures, your card, and the Discover Scentsy DVD.  Tonight, we'll focus on the Hostess Letter template that can be tweaked just a bit for each host.  Keep in mind that this is your template, and you'll refine this over time, and tweak it for each host in the future, so try not to get stuck on any one thing, and if you forget something, it's ok!  We learn as we go!!  

Get down to it:

1. Follow a basic Letter Format: "Dear ________" I'm so excited that you're hosting a ______ party! 
2. Be sure to include in your letter:

• The time and location of the party, as well as when you plan to arrive
• What you plan to bring with you
• What you plan for the Hostess to have on hand (snacks?, etc.)
• What the different earning levels are that she can aim for in her sales, and that she can seek outside orders prior to the party and those qualify as well
• Information on the hostess exclusive for the month
• Pertinent Information about shipping costs in case the question comes up to include the actual costs; ex.: All orders for the party shipped to the same place (likely your hostess or you) will receive free shipping when the party reaches $150, but all orders placed on your website will be charged shipping

In short, be brief, informative, friendly, enthusiastic, and professional.  

Friday, March 15th - Booking Parties

      You made it through two sessions of  phone time, NOW it's safe to get back to what might be a little more comfortable for you - electronic advertising.  But first, let me say, hats off to you for taking yourself out of your comfort zone and getting on the phone!!!  Congratulations!  Hopefully your phone time was productive, and you have your dates booked for the next several weeks, so let's get the feelers out there for parties moving further into April and May.
     Today, you'll take the rest of the dates that you would like to fill, and put together a quick email that you send to all of your contacts from your workstation (or other mail tool - I prefer Mail Chimp, it's free and easy).  Right on the heels of this email, you will see what I have recently put together for my contacts to book a party in April to give you an idea for what I'm talking about.  Feel free to use it, make your own, whatever works for you!  

Get down to it:
     1.     Check your contacts list:  Just to make sure that you don't have previous customers who are now on your team (this one gets me sometimes!).
     2.     Format your email:  Ensure that you reference any Scentsy Family or personal specials that you are offering for April and/or May. Some good personal specials are:

• Roll the Dice, that's your price!  You can use two dice, and whatever your host rolls, that's the price that they pay for the item that you're willing to make up the difference on.  This is a good one to use the perpetual party reward for, you're only paying the differece between the dice number and half of the cost of the item.  Warmers used as the item for this are a very popular booking tool!
  
• Pay the Date!  This encourages hosts to book their parties earlier in the month, so you know you'll hit your minimums early on.  It's a great tool, and again a good one to use the perpetual reward to help make up the difference.  If someone books their party on April 14th, they'd pay $14 for the item you're willing to go into your pocket on.  If it's a plug-in, and you use your Perpetual reward, you won't come out of pocket at all!

     3.     Send it off and let it work it's magic!! It's important that this communication goes out via email, particularly if you're offering a personal special, so you can ensure you are staying within the bounds of Policies and Procedures.  

Help Wanted!

I have a 'regular' 9-5 job, but I truly enjoy my Scentsy Family 'work', and I'm always looking for more great people who would like to make a little extra money, start a new career, or make some new friends!!

Me with the President and CEO of Scentsy Family,
 Heidi and Orville Thompson at HQ in Idaho

In the year and a half since I joined Scentsy, I have been to the Dominican Republic, Las Vegas, and Meridian, Idaho (Scentsy Headquarters!!), and I have future plans to go to Indianapolis and Cancun, Mexico within the next nine months.  I have met some absolutely amazing, inspiring people who have done exactly what their families needed with their businesses and it's been just incredible to hear their stories.

I have also promoted to the level of Director, and have a highly motivated, dedicated team of 65 incredible, strong women on my team, who love what they do, and work their business as it suits them and their family schedules.

This is a business that I work with my girls in tow - they are 10 and 13 and LOVE to help me get ready for parties, show off and quiz each other on all of the scents and just have a blast with me.  For me, I feel like I'm showing them that their success can truly be in their hands and that they will get out of a business what they put into it someday.  I love being able to share this experience with them.

If you're at all interested in joining my team, please feel free to contact me:

Autumn Everitt, Independent Scentsy Director
www.autumneveritt.scentsy.us/join
(703) 638-9869
ambersmellsgood@yahoo.com

Daily Flight Plan, March 14th - Booking Parties

   You made it through 15 minutes of phone time last night without any major catastrophes!! Congratulations!  That means you're strong enough to do it once more!  Now you're a pro, so no biggie right?  You can do anything for 15 minutes, so grab your phone, and hop to it!!  You've got this!!     

Get down to it:
     1.     Grab your family calendar(s) for the current month and your updated list of 100 - You already identified your available dates last night. 
     2.     Grab your phone and get ready! Pick five names from any category.......take a deep breath....
     3.     Smile & Dial honey!  Get in as many calls as you can in 15 minutes!  Less than five, more than five, so be it.  

• If you get voicemail, keep your message short - an example: "Hi Anna, when you get a minute, would you mind giving me a call back?" 
• If you connect with someone, keep it short and informal - something to the effect of:  "Hi Anna!  How are you?  I just wanted to let you know that our new Spring and Summer Catalog has just been released, and I thought of you as I thumbed through it and as I smelled all of the great new fragrances we have this season - I wanted to see if you might be interested in hosting a party in the next few weeks?"  Your call doesn't have to be any more than that!  

** If you're booking April parties because March is already full for you, then you can mention the host exclusive - only available to our qualifying host parties, BRICKS!  In ten of our all-time best-selling fragrances!!  What a great tool to use to book parties!!

Daily Flight Plan, March 13th, Booking Parties

Wednesday, March 13th - Booking Parties
     You made or updated your list of 100 last night right?  I know, you're getting anxious now.....it's ok.....woosah!  I guarantee you that WHEN you pick up your phone and start making these calls, some people are going to tell you 'no thanks', or 'right now isn't a good time for me'.....that's ok!  It's not personal ya'll!  We tell our kids 'no', we tell friends 'no', right?  For some reason, so many of us are terrified of this little two-letter word.  I promise you, it does NOT hurt...AND, guess what?  Eventually you get used to it and learn that it's really not that bad at all!  So, Wednesdays mission - get ON the phone.  Not your computer, no email, no Facebook, you're going to actually talk to people today - woot!
     ****Remember:  Having home parties are the lifeblood of the Scentsy Family Business.  This is where you'll get your bread and butter for growing your business and you'll be diving into previously undiscovered networks of hostesses, recruits, referrals (and just good old plain fun times!).  In order to get some parties booked, we're going to break this down into a few quick and easy steps over the next few days.  Make sure your phone is charged, and have some water nearby!!  

Get down to it:
     1.     Grab your family calendar(s) for the current month and your updated list of 100 - You already identified your available dates last night. 
     2.     Grab your phone and get ready! Pick five names from any category.......take a deep breath....
     3.     Smile & Dial honey!  Get in as many calls as you can in 15 minutes!  Less than five, more than five, so be it.  

• If you get voicemail, keep your message short - an example: "Hi Anna, when you get a minute, would you mind giving me a call back?" 
• If you connect with someone, keep it short and informal - something to the effect of:  "Hi Anna!  How are you?  I just wanted to let you know that our new Spring and Summer Catalog has just been released, and I thought of you as I thumbed through it and as I smelled all of the great new fragrances we have this season - I wanted to see if you might be interested in hosting a party in the next few weeks?"  Your call doesn't have to be any more than that!  

** If you're booking April parties because March is already full for you, then you can mention the host exclusive - only available to our qualifying host parties, BRICKS!  In ten of our all-time best-selling fragrances!!  What a great tool to use to book parties!!

Daily Flight Plan - Booking Parties

The Pre-Flight Checklist

• Are you using dedicated time for this?  You've cleared your calendar, the kids (animals, husbands, etc.!) are occupied.
• Take a deep breath, and get rid of all of your perfectionism, get the tasking done, and move on with your life!
• Set your timer for 15 minutes and go!

Tuesday, March 12th - Booking Parties
     Having home parties is the lifeblood of the Scentsy Family Business.  This is where you'll get your bread and butter for growing your business and you'll be diving into previously undiscovered networks of hostesses, recruits, referrals (and just good old plain fun times!).  In order to get some parties booked, we're going to break this down into a few quick and easy steps over the next few days.  Make sure your phone is charged, and have some water nearby!!  
Get down to it:
     1.     Grab your family calendar(s) for the current month
     2.    Pick out four potential dates that you can work in parties within the next 30 days.  This doesn't mean that you will have or are limited to four parties, these are simply the dates you have available at the moment.  When you get to tomorrow's tasking, you'll see why this is important.  
     3.     Pick up your original list of 100 from your New Consultant Startup Guide, or download a copy from the Workstation, give yourself no more than ten minutes, and go!  Keys to successful list of 100 making:

• Don't let yourself second-guess any names.  If it comes to mind, just go with it! 
• Be QUICK!  This is not an exercise that requires strategic thinking, just get the names on the list and GO! 

That's it!  That's all!  Enjoy the rest of your day!!  

Daily Flight Plan - Organization

Scentsy Headquarters, Meridian, Idaho

The Pre-Flight Checklist

• Are you using dedicated time for this?  You've cleared your calendar, the kids (animals, husbands, etc.!) are occupied.
• Take a deep breath, and get rid of all of your perfectionism, get the tasking done, and move on with your life!
• Set your timer for 15 minutes and go!

Monday, March 11th - Organization - Where is your 'office'?
     Your Scentsy Family business, whether it's a fun hobby or you plan to become a millionaire, is still a business, and should have an area that is dedicated and functional when you sit down to work your business.  So today's task involves designating and preparing your Scentsy Family Office space.  "Autumn, I already have a desk.......that's my office"....ok, ladies hear me out?
     A dedicated space can a plastic box that houses your supplies for a quick set-up in your living room, or maybe it's a corner of the dining room table, or perhaps you have an entire desk or physical office space that is dedicated to the time you spend working your business. All of these are great, but if you have to get up, out of your seat to get things, change things out, go find a pen, find a calculator, ribbon, etc. that takes away time from your life outside of your business.  I have found that if I know it's going to take me a little while to get all of my supplies together, I tend to procrastinate accomplishing a task, so instead let's make sure that you're ready to go so when you sit down to work, you can focus on it and knock it out as quickly as possible and then get back to living life!!

5 Minutes each for these tasks:

1.     Choose your space & make it work
* Pick the space you want to consistently conduct business
* Clear any serious clutter from the space by grabbing three shopping bags, one each for Give Away, Throw Away, Put Away.

2.    Make a list of all business tools/supplies you need ready access to.  What business tools do you need ready access to when it's time to work your business?  Common supplies include
* Pens
* Mailing Labels
* Envelopes
* Markers
* Paper Clips
* Staples/Stapler
* Highlighter
* Postage Stamps/Meter/Scale
* Not pad (s)
* Ribbon (for bagging orders)
* Scissors
* What else do you need....?

3.     Gather the items on your list that aren't already at your physical workstation and put them there.  If you're using your living room, or you have a roving 'office' based on your family schedule, a plastic bin with each of these items works great and everything can go back into the bin when you're done with your business for the day, otherwise, make sure all of the tools you need are easily accessible to you in your dedicated space and ready for next time you need them.


Autumn.....this is too easy.....
If that's how you're feeling, that's OK!!!  I have intentionally and systematically broken down tasks into fifteen minute segments, so they're easily accomplished.  We can knock them out, feel like we've accomplished something, get motivated for the next task, but not burn ourselves out to the point that we don't want to look at anything Scentsy Family related because we're so worn out!  The tasking might be simple, but do it, take pride in it, and look forward to the next Flight Plan!

Team One Sweet World - Daily Flight Plan Introduction

Hello Ladies! 

I am thrilled that you have decided to join me in this first ever run of the Daily Flight Plan!  This will be an iterative tool that grows and changes as I find things that work, get feedback from you all, as well as from other Directors on my approach.  My intent is that this is a helpful daily tool, applicable to each of your businesses, regardless of your rank or title within the Scentsy Family, and that you'll give this fifteen minutes each day to accomplish the tasks that come out in the Flight Plan.  No more, no less.  Perfectionism MUST be a thing of the past, or you run the risk of burning yourself out, and letting your business fall to the wayside, and I want nothing more than to help you succeed!

15 Minutes?
     Yes, fifteen minutes!  This means, when you get to your dedicated time to knock out the activities in the Flight Plan, set a timer.  Do not get caught up in perfecting details - accomplish the tasks as quickly as you can and get on with your day!  By no means, am I saying that fifteen minutes a day is what we will all be able to work our businesses and be successful, this is simply a tool to help you re-focus on the foundational pieces of running your business, so don't go overboard or let any of this overwhelm you.
     If you don't finish a task in fifteen minutes, complete as much as you can, and come back to it next time we hit that topic (we'll circle back on it, promise!).  After this first month of Daily Flight Plans, you'll be ready to change this routine to adjust for the scale you intent to grow your business.  Also, during the month, you'll have added at least one party to your calendar, so the tasks that come along with entering your party into the workstation are not figured into these fifteen minutes.  Outside of the 'busy-ness' of business, this will unfold a solid roadmap to help keep or get you on track to help you hit on each of the keys to successful growth of your SF Business:

• Selling
• Sponsoring
• Hostess Coaching
• Business Tools/Organization

What's my first assignment?
     Day one of the Flight Plan begins tomorrow (Monday, March 11th), so you have a little bit of homework before you jump into your first assignment tomorrow.  Take some time to look at your family schedule, and determine a dedicated time to accomplish your Daily Flight Plan tasking.  You need fifteen minutes of uninterrupted time - it can be at 5:30 AM, or 5:30 PM, but it is imperative this becomes a part of your daily routine.  Identify the time, and work that time.  If you decide it needs to change over time based on family/work/school needs, absolutely make the change, just make sure that your time is as consistent as possible.  When it's part of your routine, it becomes second-nature!

Final thoughts before we jump in......

• Have FUN!
• You can do anything for fifteen minutes!
• Some tasks may seem menial, or perhaps you have already done them - what have you got to lose by doing them again?  Give this a real shot, and see where it takes you!
• Here we go!!  The First Flight Plan is on it's way very soon!